Steampunk Market

Days booked

Steampunk The Thames Inc – Steampunk Market – Terms & Conditions General:

  • Applications for stall space should be made on the Steampunk the Thames  Stall holder Application Form on this page
  • Only steampunk associated products will be sold at our markets. Quality handmade goods are preferred
  • Stallholder are responsible for providing everything you need to operate your stall (eg. cover, tables, chairs etc)
  • The organiser reserves the right to allocate sites and alter the site plan, No discussion will be entered into regarding the site allocation
  • The exhibitor shall not permit any other exhibitor to share or use any part of their site, unless approved by the organiser. If you set up in a site not allocated to you, you will have to move to your allocated site or leave the market.
  • Stalls should be attractive and tidy and must not extend outside of their allocated space or walkway.
  • If you are not on site by the stated time then your site will be given to another stall holder unless you have communicated with the organiser.
  • Stallholder communication is preferred via email.

Payment:

  • Payment must be made within 14days of receiving the approval notification. Please use your name as reference as this will save a lot of confusion.
  • Payment details will be given at time of approval.
  • One receipt will be issued per stall and this will be emailed to the email account on the application form.

Refunds & Cancellation:

  • Steampunk the Thames will operate rain or shine. One exception is an extreme weather event ie Earthquakes
  • If the stallholder wishes to cancel before the 20th October an administration fee of $15 will be applied with the remainder returned to the stallholder.
  • Due to workloads after the 20th October refunds can not be processed until after the event.

Vehicles & Parking:

  • Vehicles parking plan will provided with the site allocation plan
  • All vehicles on site to stay until the close of the market

Check-in & Pack-down

  • Please check in on arrival with the organiser
  • Please do not start packing up before the end of the stated market close time
  • All Stalls should be cleared from the site by 1 hour after market closure
  • Please ensure all Stall rubbish is removed from site – Take it home with you. Failure to comply will mean you will not be invited back

Insurance:

  • All insurance is the Stallholders responsibility. The organisers and property owners cannot be held liable for any damages or loss.

Advertising & Stall use:

  • Stallholders may advertise within their own stall. Steampunk the Thames reserve the right to remove items that hinder or interfere with a neighbour’s stall, The street. The foot traffic or atmosphere.
  • Your site is to sell only items written in your application within reason.

Cooperation:

  • Stallholders must ensure they do not obstruct aisles, interfere with or obstruct neighbouring stalls or be, in the opinion or organisers, a source of annoyance to others. In the event of a dispute between stallholders the decision of the organisers shall be accepted by all parties as finial. Stallholders must stay within their allocated site boundary with no exceptions.
  • Food Stalls must follow standard Health & Safety + the Food handling guidelines as per the TCDC guidelines

Rubbish & Recycling:

  • Steampunk the Thames market is a plastic bag free zone. We encourage reusable bags.
  • Please take all your rubbish home

Health & Safety:

  • Due to the changes in the Health & Safety laws in April 2016, anyone conducting business is now expected to have a Health & Safety plan. All Stallholders must acknowledge the reading of the Health & Safety guidelines on their application form.

Power source: For the Sunday market stall we cannot supply power but you are welcome to run a generator for this purpose. Please advise if you wish to do so as this will affect where on site you will be positioned.