Steampunk The Thames Inc – Steampunk Market – Terms & Conditions
General:
- Applications for stall space should be made on the Steampunk the Thames Stall holder Application Form on this page
- Only steampunk associated products will be sold at our markets. Quality handmade goods are preferred
- Stallholder are responsible for providing everything you need to operate your stall (eg. cover, tables, chairs etc)
- The organiser reserves the right to allocate sites and alter the site plan, No discussion will be entered into regarding the site allocation
- The exhibitor shall not permit any other exhibitor to share or use any part of their site, unless approved by the organiser. If you set up in a site not allocated to you, you will have to move to your allocated site or leave the market.
- Stalls should be attractive and tidy and must not extend outside of their allocated space or walkway.
- If you are not on site by the stated time then your site will be given to another stall holder unless you have communicated with the organiser.
- Stallholder communication is preferred via email.
Payment:
- Payment must be made within 14days of receiving the approval notification. Please use your name as reference as this will save a lot of confusion.
- Payment details will be given at time of approval.
- One receipt will be issued per stall and this will be emailed to the email account on the application form.
Refunds & Cancellation:
- Steampunk the Thames will operate rain or shine. One exception is an extreme weather event ie Earthquakes
- If the stallholder wishes to cancel before the 20th October an administration fee of $15 will be applied with the remainder returned to the stallholder.
- Due to workloads after the 20th October refunds can not be processed until after the event.
Vehicles & Parking:
- Vehicles parking plan will provided with the site allocation plan
- All vehicles on site to stay until the close of the market
Check-in & Pack-down
- Please check in on arrival with the organiser
- Please do not start packing up before the end of the stated market close time
- All Stalls should be cleared from the site by 1 hour after market closure
- Please ensure all Stall rubbish is removed from site – Take it home with you. Failure to comply will mean you will not be invited back
Insurance:
- All insurance is the Stallholders responsibility. The organisers and property owners cannot be held liable for any damages or loss.
Advertising & Stall use:
- Stallholders may advertise within their own stall. Steampunk the Thames reserve the right to remove items that hinder or interfere with a neighbour’s stall, The street. The foot traffic or atmosphere.
- Your site is to sell only items written in your application within reason.
Cooperation:
- Stallholders must ensure they do not obstruct aisles, interfere with or obstruct neighbouring stalls or be, in the opinion or organisers, a source of annoyance to others. In the event of a dispute between stallholders the decision of the organisers shall be accepted by all parties as finial. Stallholders must stay within their allocated site boundary with no exceptions.
- Food Stalls must follow standard Health & Safety + the Food handling guidelines as per the TCDC guidelines
Rubbish & Recycling:
- Steampunk the Thames market is a plastic bag free zone. We encourage reusable bags.
- Please take all your rubbish home
Health & Safety:
- Due to the changes in the Health & Safety laws in April 2016, anyone conducting business is now expected to have a Health & Safety plan. All Stallholders must acknowledge the reading of the Health & Safety guidelines on their application form.
Power source:
For the Sunday market stall we cannot supply power but you are welcome to run a generator for this purpose. Please advise if you wish to do so as this will affect where on site you will be positioned.
